OAGS Annual Meeting: Become an Exhibitor

  • Details/ Contract/ Package
  • Exhibitor Rates & Payment

24th OAGS Annual Meeting
Saturday, November 3, 2018
Toronto Hilton Downtown Hotel
Preliminary Program
Annual Meeting Page /Details

Also...If you're not already receiving our Annual Meeting/exhibiting notifications,
please join our Industry Mail List:


OAGS Exhibitor Package *

Exhibitor Application & Payment Deadline:

(Note: Platinum/Gold should be submitted early)

September 1, 2018

Prospectus & Letter of Invitation:


Contract/Application 2018:

Regularor Fillable

Terms & Conditions:




Hilton Hotel Reservation Block (deadline Oct.19):

Book Online

Shipping Label:


Hilton Hotel Exhibitor Guide (i.e.Delivery):


Robinson Show Services Exhibitor Manual:


PSAV - Internet/Additional AV Form:


Royal College National Standard re. CPD Accreditation:


CMA Guidelines for MD Interactions with Industry:


Recent Open Notices to Companies (2018):

Download (July 12/18)
Download (May16/18)
Download (Mar.28/18)

*Special Note: Space is limited, so booths will be reserved upon receipt of contract and subsequent payment on a first come basis. Platinum and Gold levels will be considered on an individual basis; OAGS reserves the right to make the final decision.

ACCOMMODATION: We have an amazing hotel group rate of $179/standard room at the Hilton Toronto Downtown Hotel (145 Richmond St. W., Toronto). The "OAGS18" block is limited and will be released on Oct.12 pending availability, so book soon! Phone: 1-800-HILTONS Book Online Now.

Attn. Publishers & Physician Recruiters should contact Lori at the OAGS (1-877-717-7765 / ) or click here for other details. (Click on the "Ad Rates/Payment" tab.)


  • Platinum Level & Symposium Opportunity- Limited to 1 exhibitor - No Longer Available
  • Gold Level & Symposium Opportunity - Limited to 2 exhibitors - No Longer Available
  • Silver Level - (exhibit only) - Almost Full

NOTE: Download Prospectus for more details.


  • Exhibitor Storage / locked on-site - AFTER 2pm ONLY, Friday, Nov. 2 (one day prior)...until 6pm, Saturday, Nov.3
  • Robinson Show Services (Pipe&Drape) Move-In - approx. Friday, Nov. 2, 6:30pm onward
  • Exhibitor Move-In - Friday, November 2, ~after 9pm through midnight* (this open foyer is not secured; do not leave valuables unattended overnight)
  • Exhibitor Move-in -Saturday, November 3, ~6:00AM-8:30AM
  • Exhibit Hours -Saturday, November 3, ~7:30AM-3:30PM
  • Exhibitor Move-out - Saturday, November 3, ~ 3:30PM-6PM
  • RSS Pipe&Drape Move-Out -Saturday, November 3, ~ 4:00PM-6:00PM
  • *STORAGE: You can store some equipment in the Varley Room on the eve of the meeting after 2pm on Friday, November 2, if necessary. Reps must retrieve it themselves the next morning. Please DO NOT leave valuables (i.e. monitors, laptops, scope equipment) on the open foyer floor on Friday evening if you are setting up early. There will NOT be any storage available after the event. Companies/Exhibitors should make arrangements for pick up. Robinson Show Services can assist you with any additional cartage or storage requirements at your expense.


Contact Lori Quilty, OAGS Coordinator
Phone: 705-745-5621 / 1-877-717-7765
Fax: 705-745-0478
Mailing Address: OAGS, PO Box 192, Station Main, Peterborough, ON, K9J 6Y8
Courier Address: (Contact the office for separate address)

NOTE: At this time, we are primarily accepting exhibitor contracts from companies within the surgical, medical and related computer software industries. We reserve the right to decline offers from certain other industries that may potentially have a conflict of interest, but all will be considered on an individual basis.

2018 Industry Exhibitor Rates *


exhibitor fee

Platinum Exhibitor**
(Limited to 1) No Longer available


Gold Exhibitor**
(Limited to 2) No Longer available


Silver Exhibitor Still available!!!


Physician Recruiters / Publishers Contact OAGS Office

* The Ontario Association of General Surgeons is a non-profit organization and is therefore not required to charge HST at this time. The fees listed above are flat rates. For more details: Download Exhibitor Prospectus. Also, click Details tab.
** Refer to prospectus for complete beneftis. Only the Platinum and Gold exhibitors have symposia options along with booth space. Platinum would be given a Saturday morning symposium spot, while Gold has a Friday evening or Sunday morning symposium spot. The OAGS board/Program Committee will review applications and make the final decision by June1.

1) Exhibitor Contract:
All potential exhibitors MUST submit a signed contract provided on the previous "Details" page. A copy should be emailed to the OAGS right away to hold your spot until payment is received. Contract and payment deadline is September 1st.

2) Payment Options:
Payment in full is due 60 days prior to the event (Sept. 12), after which period, the OAGS reserves the right to cancel your contract and reassign your booth space. There are 2 payment options...

a) Cheque (mail): Please make cheque payable to the "OAGS" or "Ontario Association of General Surgeons. (mail to: Attn. Treasury, Ontario Association of General Surgeons, P.O. Box 192, Station Main, Peterborough, ON K9J 6Y8). or...
b) Credit Card (PayPal Only): Major credit cards are acceptable - Canadian currency only. See below... or call the OAGS office: 1-877-717-7765 .

2018 - Choose Exhibitor Level

Company Name here...

Contact Person / Phone#